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Administrative Coordinator

Reports to: Jusoor Management Team

Location/department: Remote, although preferably based in strategic location for Jusoor

Time Commitment: 30 hours a week

Compensation and Benefits: $1,000 per month

Deadline to Apply: 15th May 2019

Jusoor (which means ‘bridges’ in Arabic) is an international NGO founded in 2011 with the mission of Investing in Syria’s Youth for a Better Tomorrow. In the short span of 7 years, the organization has become known as a leading global actor in educational and entrepreneurial programs for Syrian children and youth. To date, Jusoor has enabled more than 607 Syrian students to complete their university education, enrolled 4,631 children in primary education, and supported 82 Syrian entrepreneurs. The organization is known for its innovative approach to development challenges, high-velocity execution, and the strength of its global strategic partnerships and its active volunteer base.

At Jusoor, we believe in the power of people to bring about extraordinary change. We see the Jusoor team as leaders of a great change to the future of Syria and Syrians globally. In this role you’ll have the opportunity to work across our organization supporting a variety of team members.

Primary Duties and Responsibilities

The Administrative Coordinator supports the management team by ensuring Jusoor stays organised, by filling, arranging meetings, taking notes, and basic bookkeeping and reconciliation.

  • Managing access to google drive and maintaining an organized filing system, ensuring regular data backup and storage
  • Organising logistics of and taking and circulating notes at team, committee and board meetings
  • Liaising on documentation with scholarship students
  • Bookkeeping across a variety of platforms, including Quickbooks
  • Helps with scheduling for staff recruitment processes as well as creating and maintaining materials for onboarding and off-boarding staff.
  • Taking lead role on compliance and ensuring standards are met
  • Other general operational support will include tasks such as: reviewing reports and other documents for compliance, accuracy, and readability; scheduling calls and meetings; taking minutes; arranging staff and consultant travel; processing expense reports; supporting invoice and reimbursement processes; helping to manage the intake and appropriate routing of internal and/or public inquiries; and helping to keep the Jusoor website and social media up-to-date with program information.
  • Possible ad hoc responsibilities may include conducting basic research; document editing; drafting correspondence, summaries, and background materials; outreach tracking; reviewing grantee updates; collecting, compiling, and analyzing data in support of eligibility assessments, docket write-ups, and peer and portfolio reviews; reviewing financial reports; and communications-related projects.
  • Maintain confidentiality of Jusoors activities

Required Skills, Experience and Abilities

The ideal candidate has:

    Ability to prioritize appropriately, multi-task, self motivate and work independently, as well as part of a remote team when handling a wide range of complex administrative tasks.[/list_item]
  • Experience in Quickbooks and bookkeeping
  • Demonstrated proficiency in data management, Microsoft Office, and other office technologies as well as comfort in learning new proprietary software systems (e.g. Salesforce).
  • Excellence in communicating with tact and diplomacy, both orally and in writing (including to senior management, co-workers, and the general public).
  • Excellent written, verbal and interpersonal communications skills
  • Excellent in written and spoken English, Arabic a strong asset. Translation skills would be highly valued
  • Ability to work occasional non-standard hours including evening and weekends on occasions
  • Passionate about our Jusoor’s vision
  • Experience with programs in the MENA region is an advantage.

To apply

Candidates should submit the following to by May 15, 2019 with the title “Administrative Coordinator“:

  • CV (no longer than 2 pages)
  • Cover Letter describing area of background/interest

Jusoor is an equal opportunity employer committed to creating a welcoming work environment. Jusoor does not discriminate on the basis of age, race, gender, religion, marital status, disability, or sexual orientation. People with disabilities and people of all gender identities are encouraged to apply.

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